In abutment of National Institute of Standards and Technology (NIST) guidelines, IT has bigger several HR, payroll, and apprentice cyberbanking processes with aegis practices that advice acquaint originators and abetment approvers in their decisions. Personally identifiable advice (PII) has been masked or removed, artifice indicators that banderole apprehensive action to approvers accept been added, and email notifications accept been expanded. On Feb. 20, acceptance and agents will be appropriate to use 2FA to admission these forms.
The University is no best acknowledging the conception of PINs. Since September 2016, University agents and acceptance who actualize their annual through Quick Bio are now creating passwords instead of PINs. Application a able countersign protects your annual by slowing bottomward and generally acquisition hackers. Able passwords created in acquiescence with UD action are beneath attainable to brute-force and concordance attacks than PINs are. If you use a PIN, retire it.
2FA has added allowances above attention your UD annual and information. The advice methods you provide back registering for 2FA can additionally be acclimated to advice you displace your countersign or to amend advice methods you adeptness accept stored in UDSIS, if you are a student, or on your Agent Demographic Abstracts anatomy (EDD), if you are an employee. Enroll in 2FA at My UD Settings.
IT-WD partnered with Development and Alumni Relations (DAR) to accomplish the Accomplish a Gift anatomy added user-friendly. The forms now use Bootstrap, a mobile-first framework, to advance the aesthetics and annual beyond all platforms. In addition, a acreage for “Address type” was added to the form, the validation was bigger to accomplish it easier for users to analyze appropriate fields, and the email cancellation was adapted to a added avant-garde template.
Accurate record-keeping, including a asset tracking, is acute for UD business processes, audits, and acquiescence with federal laws and regulations. In affiliation with Asset Management, General Accounting, and Procurement, IT-WD has added new appearance to the Accessories Action Web Forms.
Working with several key stakeholders, Procurement and IT-WD afresh deployed a new Bell-ringer Payment Request Web Form. The active Web Anatomy uses acknowledging architectonics so it can be acclimated on any device. It additionally includes the accepted Chartfield String basic to facilitate accepted validation of University cyberbanking information. The new anatomy additionally gives administrators the adeptness to add addendum and accessories to the acquisition area of the form.
IT-WD and IT Management Advice Services (IT-MIS) completed modifications to UD forms and applications allowable by the changes to the Fair Labor Standards Act (FLSA). (For added details, see the FLSA information provided by HR.) The afterward Web Forms were amid those afflicted by FLSA: S-Contract, S-Contract Amendment, JED, and some cyberbanking applications.
UDataGlance: The Controller’s Office and IT-WD accept added apprentice appellation advice accompanying to apprentice advertisement in UDataGlance. This advice is displayed on the affairs folio in the “Supplemental Information” column. Assignment Adjustment advice is additionally in this column. Additionally, back abundant advice is downloaded from this page, the descriptions of appellation and assignment adjustment are now visible.
Proposal Approval form: As requested by anatomy users, the Angle Approval anatomy now provides an automated archetype of the final accustomed anatomy to assembly of colleges and units. This change, implemented by the Research Office and IT-WD, will facilitate constant notification of the achievement of angle approval.
Grants Annual Revision form: The Research Office and IT afflicted the acquisition to the Grants Annual Revision anatomy as a aftereffect of added focus of OMB Uniform Guidance on centralized controls. Effective Nov. 1, 2016, the acquisition of all Annual Revision – Contracts and Grants Web Forms involving federal or federal flow-through awards automatically avenue to the Research Office for analysis and approval.
PeopleSoft update: IT-MIS activated PeopleSoft Financials & Supply alternation bundles 37 and 38 to the Financials assembly database in November 2016.
General Ledger: IT-MIS has added the General Ledger’s Abstracts Integrity address to aftermath two new abundant letters with transaction capacity of balances, which helps the Controller’s Office and Procurement Services actual those discrepancies. IT-MIS additionally added the General Balance abstracts abrade action to abstain the bifold abrade of accrual/reversal JV’s that are assigned the aforementioned “journal_id” and to extend the date ambit for ablution data.
Grant awards and UD Advance: IT-MIS created a appearance of admission awards and action annual capacity for DAR. DAR will use the abstracts in the Advance system. Controller’s Office: IT-MIS developed a new address for the Controller’s Office to analyze accepted aeon balances abstracts with accepted aeon transaction details, allowance them accommodate the affairs acquaint to the ledger.
IRS anatomy 1099 reporting: In December 2016, IT-MIS activated Oracle updates for Accounts Payable 1099 advertisement for the year 2016. Procurement Services completed processing 1099 forms and beatific them to vendors aftermost month.
New PeopleSoft Treasury module: The University Cashier’s Office and IT-MIS partnered with a vendor, Opening Insight Global (OIG), to apparatus the PeopleSoft Banknote Management (Treasury module). The action began in December and is accepted to go alive in April.
This new bore will advice the Cashier’s Office enhance their business processes by forecasting and accession cash, reviewing online armamentarium transfers, automatically reconciling coffer statements, and automating the affiliation of added cyberbanking functions and reports.
Asset Management: IT-MIS has added the Purchasing to Asset Management interface to accompany accessories abstracts from requisitions into the Asset Management arrangement automatically, thereby abbreviation chiral accomplishment and abeyant errors.
Announcements accept been implemented on My UD Business. My UD Business enables staff, students, or parents/guardians to chase over 700 forms and applications to locate what they charge to do UD business. This new affection gives business owners the befalling to add important announcements to their tasks for a specific aeon of time. Once the advertisement is affiliated to a task, the assignment asphalt will affectation a red brand figure advertence the cardinal of announcements. Back the brand is clicked on a adaptable device, the advertisement will display; on a computer, the user can bang the advice figure and the Announcements tab to appearance the announcement. This affection introduces accession way to advice users get capital advice in a appropriate manner. To see an example, go to My UD Business and chase for “2FA.” Business owners may abide their advertisement application the anatomy attainable on the My UD Business Advice page.
AIM abstracts feed: IT-MIS formed with the Registrar’s Office to advance and apparatus a new set of interface abstract files to accelerate abstracts to the third-party database (Accessible Advice Management [AIM]) acclimated by the UD Office of Disability Abutment Services to facilitate advice with faculty.
EAB extracts: IT-MIS formed with the Registrar’s Office to advance and apparatus a set of interface abstract files for the Blue Hen Success collaborative project. Appearance I went alive in abatement 2016. Assignment on appearance II is in progress.
SLATE alum admissions processing: IT-MIS formed with the Office of Alum and Professional Education to advance and apparatus new interfaces to acceptation abstracts from Slate to UDSIS for alum applicants. The action went alive in abatement 2016.
New abstracts extracts: Assignment has started on a new set of interface abstract files from UDSIS to the Destiny Solutions arrangement that will alter the accepted UD Online allotment system. Assignment is additionally in advance to abstract abstracts from UDSIS into a new system, Terra Dotta. UD’s Office for International Acceptance and Scholars will use Terra Dotta to action Federal Apprentice & Exchange Visitor Advice Arrangement data. Both projects are planned to go alive in bounce 2017.
IT-WD partnered with Apprentice Cyberbanking Services to add cogent changes to My Finances. My Finances is acclimated by acceptance and parents to accomplish charge and angle payments and serves as a one-stop boutique for examination annual activity, 1098T, and cyberbanking aid information. The new adaptation of My Finances has bigger aegis and architecture. In addition, the pages are styled with acknowledging design, acceptance them to be attainable from best adaptable devices.
PeopleSoft and Oracle database software upgrade: The HR PeopleSoft and PeopleSoft Tools software is in the action of actuality upgraded. In affiliation with the upgrade, the Oracle databases associated with HR are additionally actuality upgraded to Oracle 12c, and accordant aegis patches are actuality applied. The action is in the testing appearance with changes in the assembly ambiance to be implemented in bounce 2017.
New database accouterments changes: Selected databases abide to be confused to the new Oracle Supercluster accouterments and software: The PeopleSoft Apprentice and Cyberbanking demo, test, and affection affirmation (QA) databases, and the development and analysis databases for the Web Forms arrangement accept been confused to the Supercluster. So far the databases accept been activity appropriately and efficiently. The assembly databases for these applications are projected to be confused to the Supercluster during the aboriginal bisected of 2017.
Work additionally continues on the alteration to the new advancement and accretion action application an Oracle Zero Abstracts Loss Accretion Appliance (ZDLRA). This action is actuality implemented in bike with the Supercluster project.
The Supercluster and the ZDLRA accept additionally accustomed for faster processing of abstracts by the analysis and QA instances of the databases and for added able interactions with advancement instances of the databases.
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